Sanctuary holds information in accordance with the UK Data Protection Act 1998, and the EU General Data Protection Regulation of 2018. We will do all we can to protect your privacy and to make sure any personal information you share with us is stored securely.
Keeping your data secure is very important to us. By providing your personal details you agree to allow Sanctuary to contact you either on the basis of the consents you have given us or for our Legitimate Interests in accordance with current data protection regulations. We will never make your personal data available for marketing purposes to external individuals or organisations.
Sanctuary is a young adult congregation that is part of the work and ministry of Methodist Central Hall Westminster, whose Privacy Notice is available here.
The Trustees for Methodist Church Purposes is the data controller responsible for the handling of personal data carried out by or on behalf of Sanctuary.
At Sanctuary we collect and use personal information in the following ways:
1. WEEKLY EMAIL
If you sign up to our weekly email we hold information on your name and email address. We use this information to send you a weekly email with details on that week’s Sanctuary events. Methodist Central Hall Westminster may also email you with occasional event details that could be of interest to you.
Sanctuary uses MailChimp to send our weekly email. By requesting to join our weekly email list you are giving Sanctuary your express permission to transfer your data to MailChimp. Without transferring this data then Sanctuary will not be able to send emails to you.
2. COMMUNITY FORUM
If you join our community forum we hold information on your name and phone number. We use this information to send messages to your phone, and to encourage communication between group members. This also involves sharing your name and phone number with other members of the community forum.
Sanctuary uses WhatsApp for our community forum. By requesting to join our community forum you are giving Sanctuary your express permission to transfer your data to WhatsApp. Without transferring this data then Sanctuary will not be able to communicate with you via phone.
CHANGING, STORING & VIEWING YOUR INFORMATION
Please tell us as soon as any of your contact details change so that we can keep our records up to date. You can change the way we contact you or the kind of material we send you at any time by contacting us by mail or email using the contact details on the website.
We keep information on your name and email address for as long as you choose to remain subscribed to our regular emails.
We keep information on your name and phone number for as long as you choose to remain part of our community forum.
You may request details of all the information Sanctuary holds about you by emailing us.
WHO SEES YOUR INFORMATION?
The information we collect is used exclusively by Sanctuary and Methodist Central Hall Westminster. We do not pass any of your personal information to any other organisations or individuals, except for MailChimp and WhatsApp, as explained above.
We use websites such as Vimeo and YouTube to embed videos on our websites and you may be sent cookies from them via our site. Please look at the cookie and privacy policies on these third party sites if you want more information about this.
WHAT IS A COOKIE?
A cookie is a piece of information in the form of a very small text file that is placed on an internet user’s hard drive. It is generated by a web page server, which is basically the computer that operates a website. The information the cookie contains is set by the server and it can be used by that server whenever the user visits the site. A cookie can be thought of as an internet user’s identification card, which tell a website when the user has returned.
CHANGES TO THIS POLICY
The General Data Protection Regulation is new and the ICO is still issuing new bits of guidance about how businesses should follow it. This policy may be updated in the short term to reflect this, and also periodically over time.
© Sanctuary, May 2018.